Position: Finance Officer (Part-time) Reports to: Executive Director
Start Date: ASAP
To provide senior level financial services for the agency’s accounting processes, which includes, but are not limited to, managing the accounts receivable and payable, month-end close, tax-creditable receipts, along with providing payroll and benefit administration for the organization. The Finance Officer reports directly to the Executive Director and works with the Office Manager to maintain an efficient Finance and Administration unit.
Certified General Accountant
Excellent proficiency in Sage 50 accounting software with up-to-date training
Knowledge of Charities Directorate information and requirements
Analytical and problem-solving skills
Highly organized and efficient with excellent attention to detail
Responsible and conscientious; honest and trustworthy
Ability to work with little or no supervision
Understanding of and ability to maintain high degree of confidentiality
Knowledge of or experience working in the Indigenous community
1. Accounts Receivable
a) Records account receivables including government funding and donations; maintains and has knowledge regarding the source of money flowing through the various accounts.
b) Enters month-end entries into Sage 50 for accounts receivables.
2. Accounts Payable
a) Posts invoices bi-monthly (15th and 30th) using SAGE 50. During the posting, monitors and confirms invoices are posted to the correct budget line item and reviews discrepancies in comparison with the budget;
b) Continuously monitors efficiencies in the payables department with suggests improvements as necessary.
3. Payroll Administration & Benefits
a) Reviews payroll submission prepared by Office Manager
b) Posts to the bi-weekly payroll journal entry using ADP reports.
c) Payroll and Benefits posting and adjustment with appropriate journal entries.
4. Month-End/Quarterly Review
a) Performs month-end procedures and reconciles all accounts in Sage 50;
b) Prepares and posts all recurring entries, bank clearing accounts, cash receipts, and payables;
c) Prepares and posts bank reconciliation;
d) Compares appropriate reports to ensure all processes are accurate;
e) Prepares trial balance analysis and makes appropriate adjustments where necessary;
f) Prepares month-end package for review by the Executive Director and quarterly budget for Board approval
5. Financial Monitoring/Submissions
a) Assists with the ongoing financial monitoring with respect to cash flow and spending requirements throughout the year
b) Prepares working papers for submissions to the Ministry of Health – usually two In-Year Reallocations and Annual Budget
6. Annual Audit
a) Responsible for preparing working papers for the annual audit and available for support during the audit as required
b) Performs other related duties as required within the Financial and Administration Unit.
Hours of work/Compensation
This is a permanent part-time contract, that requires one day in the office (approximately 5-hour day) per month
Minimum 20 hours a month. Extra hours will be incurred during fiscal year-end, budget submission, in-year reallocation and audit.
Compensation is negotiable, usually on an hourly basis at a minimum of 20 hours per month.
OAHAS ENCOURAGES APPLICATIONS FROM INDIGENOUS PEOPLE LIVING WITH HIV/AIDS (IPHAs) AND PEOPLE WITH DISABILITIES.
Only those receiving interviews will be contacted. No telephone inquiries please.
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